University of FloridaHealth Science Center Libraries
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Frequently Asked Questions See also UF's frequently asked questions on Libraries

How do I find...

How do I find a book?

To search the library catalog, connect to Catalog. In the Basic Search mode, you can choose to search by keyword, author, title or subject. Choose Advanced Search to search other fields, combine terms or limit by location, format, or date. Click on the link to view the location, and note the call number. If the location is Reference, it will be on the 2nd floor behind the Information Desk. All other books are on the first floor, shelved by call number.

How do I find a journal?
Journals are located on the second and third floors of the UF Health Science Center Libraries. 1990 to today's date can be found on the second floor and before 1990 will be housed on the third floor. Journals are shelved in alphabetical order by the journal title. For example, Dental School Quarterly will be after Dental Review and before Dental Statistics Handbook.

If you cannot find a journal on the shelf, you can search Catalog for the journal. From the Catalog page:
1. Click on JOURNALS/SERIALS under the blue bar.
2. The catalog will now say "You are searching - UF Serials Catalog".

     • Note: Always use the Browse option for title searches. This gives a cleaner list of
     results than the Keyword search option.

3. Type your journal title in the blank search box next to the menu.

4. Click on the Go button or hit the Enter key –
NOTE: The title you are looking for will usually be the 2nd choice in the list.

5. Click on the title. To see which issues the library holds, click on
HEALTH-SCIENCE-CENTER-LIBRARY

The holdings screen will also tell you when issues are checked out. If you are still having trouble finding a journal, ask for help at one of the service desks.

      • NOTE: If Borland/Jacksonville has the item, their record will usually appear first. Look
      to the next record for the Health Science Center Library (Gainesville's) record.

How do I find the full title of a journal when all I have is the (MEDLINE?) abbreviation?
You can use the Journals Database feature of PubMed to search by abbreviation, keywords in the journal name, or ISSN. Also, the National Library of Medicine publishes the List of Serials Indexed for Online Users, arranged alphabetically by abbreviation. This paperback guide is usually available near computer terminals in the Library and Informatics Lab, as well as at the 2nd floor Reference Desk.

How do I find articles on a topic?
Articles can be located through use of one or more of the databases available in the HSC Libraries or from the Databases web page. The best way to find articles on a subject is to use the Thesaurus in the database if it has one. This allows you to find the accepted term that represents the concept you are looking for rather than requiring that the exact words are in the title or abstract of the article. The library offers instruction in using these databases.

How do I find dissertations in the library? [answer]

How do I find proceedings/symposia in the library? [answer]

How do I contact someone at the University of Florida or Shands?

Information about students, faculty and staff at the University of Florida can be obtained by searching the UF Phonebook Online. Shands HealthCare is separate from the University of Florida and maintains its own Communications Phone List. The Shands Operator can also be reached at (352) 265-0111.

Using the library...

What are the library hours? [answer]

Where are you located? [answer]

Where can I find parking?
[Visitor/patient parking information] [UF parking information]

Can I make photocopies? [answer]

Where are the restrooms?
There are restrooms located on the first floor, outside of and across from the main entrance to the library, as well as on the second floor, in the hallway around the corner from the Informatics Lab.

Why can't I eat or drink in the Library?
Food and drink in the library cause damage to library materials, computers, and furnishings. Spills and sticky food not only cause direct damage, they also attract bugs and vermin that eat library materials. We depend on the good judgement of library users; please eat and drink before you come to the library.

Getting materials...

How do I check out library materials?
University faculty, staff, and students must use their Gator 1 cards to check out library materials. Cards may be "activated" for library privileges at any University of Florida library Circulation Desk or by completing our online form. The barcode number beginning with "200..." at the bottom of the Gator 1 card is your library borrower number. It may also be used to access Catalog databases from home. Shands employees, VA employees, and others who are not directly enrolled at or employed by UF may apply for courtesy borrowing privileges at the Health Science Center Library Circulation Desk. Courtesy borrowers will not be able to access electronic resources using their courtesy cards.

How do I get a Gator 1 Card? [Card Services] [HSC/Shands Locations]

How do I turn in library materials if the library is closed?
There are three book drops: one is on the first floor of the Communicore Building at the main entrance to the Library and the other two are on the sidewalks on the north side of the Communicore Building next to the Academic Research Building, and the driveway circle by the HPNP Complex. Please do not return A/V materials in an outside bookdrop as they are easily damaged; it is recommended that all journals and reserve items also be returned directly to the library to avoid accumulation of fines.

What are overdue fines for library materials?
Books, CDs, DVDs and AVs accrue fines of $0.25 / day, per item, for each day they are overdue. Periodicals / journals are billed at $0.25 / hour. Short-term loan items including course reserves, studyroom keys and reference items are billed at $1.00 / hour. Fines will accrue overnight and on holidays if not returned on time, before library closing.

Where do I pay library fines?
All library fines are collected at University Financial Services, S113 Criser Hall. You may also mail your payment to:

University Financial Services
P. O. Box 114050
Gainesville, FL 32611-4050
How do I request materials for the library to purchase?
You may request materials for the library to purchase by completing and submitting the online request form. Please note that journal subscriptions are renewed on an annual basis and books require two to eight weeks for delivery.

Using digital resources...

How do I access digital resources remotely?
There are several options for remotely accessing the HSC Libraries' resources. Go to the library's Off-campus access page for details.

How do I establish a GatorLink account? [answer]

When and where are library resource classes taught? [answer]

More help...

How do I ask a Reference Librarian a question? [answer]

Are there any computers I can use to type a research paper or view files from a disk I bring?
Yes! Visit the Informatics Lab on the 2nd floor of the library.

Can I request a MEDLINE, PubMed (CINAHL, etc.) search by a librarian?
Yes! We call this a Super Search and charge a fee.

How do I get something through document delivery? [answer]

Why don't we have more online journals?
One goal of the HSCL is to provide a wide range of access to information regardless of location of the user or of the resource. While the process seems simple, access to online journals is a complex task. First, we must consider the costs of access. Online access to electronic versions of print subscriptions are rarely free to institutional subscribers. They often cost many times more than the advertised individual subscription price. When electronic journals are free to everyone, they are frequently free for only a limited, trial period.
     Next is the issue of quality. Online access to journals may provide limited or different content from the print version. In addition to content, the selection decision is made based on the quality of the online access and design.
     When the decision is made to subscribe, the licensing negotiations take time to arrange. Often, the publishers set limitations on the locations and affilitations of users that prohibit full access to all HSC faculty, staff, and students. This is why a handful of online journals are only available from within the library and others have additional restrictions.
     If you believe the HSC Library should have a particular electronic journal available, please send your request and justification to the Electronic Collections Department for consideration.

What is the difference between Medical Subject Headings and General Subject Headings? [answer]